Privacy Policy
Last updated: February 09, 2026
This Privacy Policy describes Our policies and procedures on the collection, use and disclosure of Your information when You contact Us, submit an enquiry, or use the Service, and tells You about Your privacy rights and how the law protects You.
We use Your Personal Data primarily to respond to enquiries, manage photography bookings, deliver contracted photography services, and comply with legal obligations. By using the Service, You agree to the collection and use of information in accordance with this Privacy Policy.
Interpretation and Definitions
Interpretation
The words of which the initial letter is capitalized have meanings defined under the following conditions. The following definitions shall have the same meaning regardless of whether they appear in singular or in plural.
Definitions
For the purposes of this Privacy Policy:
– Company (referred to as either “the Company”, “We”, “Us” or “Our”) refers to Emma Hales, 3 Rue de la Marne, Valras place, 34350
– Country refers to: France
– Personal Data means any information that relates to an identified or identifiable individual.
– Service refers to the Website and related enquiry, booking, and client communication systems.
– Service Provider means any third party who processes data on behalf of the Company (for example, website hosting, email services, galleries, or accounting software).
– Usage Data refers to data collected automatically through the use of the Website.
– Website refers to Emma Jayne Photography, accessible from https://www.emmajaynephotography.com
– You means the individual submitting an enquiry, entering into a contract, or using the Service.
Collecting and Using Your Personal Data
Types of Data Collected
Personal Data
When You contact Us, submit an enquiry form, or book photography services, We may collect the following Personal Data:
– First and last name
– Email address
– Phone number
– Event details (such as wedding date, location, and schedule)
– Postal address (for contracts and invoicing)
– Any personal information You choose to include in Your enquiry or correspondence
This information is collected directly from You via enquiry forms, email communication, contracts, or questionnaires.
Usage Data
Usage Data is collected automatically when You visit the Website and may include:
– IP address
– Browser type and version
– Pages visited
– Time and date of visit
– Time spent on pages
Legal Basis for Processing Personal Data (GDPR)
We process Your Personal Data under the following legal bases, in accordance with the General Data Protection Regulation (GDPR):
– Consent
When You submit an enquiry form, contact Us voluntarily, or opt in to receive communications, You consent to Us processing Your Personal Data for that purpose.
– Performance of a Contract
When You book photography services, We process Your Personal Data as necessary to prepare contracts, manage bookings, deliver photography services, and issue invoices.
– Legitimate Interests
We process certain Personal Data where it is reasonably necessary for Our legitimate business interests, including:
– Responding to enquiries
– Communicating with clients about their booking
– Managing schedules, workflows, and client galleries
– Improving Our services and website performance
These interests do not override Your fundamental rights and freedoms.
– Legal Obligation
We may process and retain Personal Data to comply with legal, accounting, or tax obligations.
Use of Your Personal Data
The Company may use Personal Data for the following purposes:
– To respond to photography enquiries
– To communicate with You before, during, and after Your booking
– To prepare contracts and invoices
– To deliver photography services and client galleries
– To manage administrative and business records
– To comply with legal and tax obligations
– To improve the Website and services
We do not sell or rent Your Personal Data.
Sharing Your Personal Data
We may share Your Personal Data only when necessary and limited to the following situations:
– With Service Providers, such as:
– Website hosting providers
– Email and communication platforms
– Online galleries or file delivery services
– Accounting or invoicing software
– For legal reasons, where required by law or tax authorities
All Service Providers are required to handle Your data in compliance with GDPR.
Retention of Your Personal Data
We retain Personal Data only for as long as necessary:
– Enquiry data: retained for up to 24 months
– Client booking data and contracts: retained for legal and tax compliance periods
– Images and galleries: retained in accordance with contractual agreements
When data is no longer required, it is securely deleted.
Cookies and Tracking Technologies
The Website uses essential and functional cookies to ensure proper operation and improve user experience. You can manage cookie preferences through Your browser settings.
Your Data Protection Rights (GDPR)
You have the right to:
– Access Your Personal Data
– Request correction of inaccurate data
– Request deletion of Your data
– Object to processing based on legitimate interests
– Withdraw consent at any time
– Request data portability
To exercise these rights, please contact Us using the details below.
Security of Your Personal Data
We take reasonable technical and organisational measures to protect Your Personal Data. However, no online transmission or storage system can be guaranteed to be 100% secure.
Children’s Privacy
Our services are not directed at individuals under the age of 13, and We do not knowingly collect Personal Data from children.
Links to Other Websites
The Website may contain links to third-party websites. We are not responsible for their content or privacy practices.
Changes to this Privacy Policy
We may update this Privacy Policy from time to time. Updates will be posted on this page with a revised “Last updated” date.
Contact Us
If You have any questions about this Privacy Policy or wish to exercise Your data protection rights, You can contact me at: enquiries@emmajaynephotgraphy.com